Invitation to Bid

VIDEO ON DEMAND (VOD) RFP

The Shiawassee RESD is seeking bids for the design, integration, and installation of a Video on Demand System which shall integrate with its existing digital Video Distance Learning System and use data transmission capabilities of its fiber optic data network currently operating at one gigabit.  The network serves approximately 30 buildings and all are expected to receive VOD delivery. The RFP will be available from the District’s Technology Designer beginning September 13, 2004 and will be distributed electronically from the Web Site indicated below.  Use the RFP request form for fastest response, or call, fax, or e-mail to make arrangements. Bid documents are also available by UPS or Federal Express, COD or Receiver Account number, and by pick up at the following address. 

Childs Consulting Associates, Inc. 29516 Southfield Road, Suite 100 Southfield, MI 48076          Attn: Mr. Roger Van Andel

www.childs.com/invitations  Fax (248) 569-2232  Email: rva@childs.com  Telephone (248) 569-2355

The RFP states the requirements of a reviewable response. Among the requirements are: a compliance form and a base bid cost summary form. Faxed or e-mail proposals will NOT be accepted. All bidders must indicate compliance with a design, integration and installation schedule based on the installation timeline provided in this RFP. All bidders must submit unit pricing for all components of the system and all integration and installation labor. A pre-bid meeting and site visit will be held at SRESD, 10 AM September 20, 2004.

Each bidder shall submit with his/her proposal either a bid bond or a certified check equal to five percent (5%) of the total base bid amount payable to the Shiawassee Regional Educational Service District. Upon awarding of the work, the successful contractor(s) must obtain a Performance, Labor and Payment Bond for any project exceeding $50,000. The PLM Bond shall be in an amount equal to the contract amount. The Bond shall be solely for the protection of the SRESD. A surety company authorized to do business in the State of Michigan shall execute the Performance and Payment Bond.

All bids must be accompanied by a sworn and notarized statement disclosing any familial relationship existing between the owner or any employees of the bidder and any member of the school board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. Any bids that do not include this sworn and notarized disclosure statement shall not be accepted.

The SRESD will receive sealed proposals for the above project at the RESD Building, 1025 N. Shiawassee St., Corunna, MI 48817-1151, Attention Mr. David Schulte. Three (3) copies of a sealed bid, an electronic copy (on MS Excel and/or Word), and your bid bond/certified check are required in the submission.

Mark the outer bid envelope: VOD System.

Bids are due Friday, September 30, 2004 at 2:00 p.m. No electronic bids (fax or email) will be accepted. The results will be publicly opened and read immediately following this time. The SRESD Board reserves the right to accept or reject any or all bids, to waive any informality therein, or to award the contract to other than the lowest bidder, whichever is in the best interest of the SRESD.

Bids received after the stated due date and time will be returned to vendors unopened.

For downloadable response forms please go to the web site of Childs Consulting Associates, the District’s Technology Designer (www.childs.com/forms).

Due Date:  Due Time: Pre-bid meeting:   Question Deadline:

September 30, 2004 2:00 PM EDT, SRESD Bldg. 10:00 AM, September 20, SRESD September 24, 2004, NOON